Step-by-Step Guides
Detailed instructions to help you make the most of MyPayslips
Complete Guide to Employee Management
Adding a New Employee
Navigate to Employees
Click on the “Employees” tab in your dashboard navigation
Create New Employee Record
Click the “Add Employee” button and fill in the following details:
- Personal Information (Name, ID, Contact Details)
- Employment Details (Start Date, Position)
- Salary Information
- Tax Information (Tax Number, Tax Code)
- Banking Details
Configure Deductions
Set up regular deductions such as:
- PAYE (Automatically calculated)
- UIF Contributions
- Medical Aid
- Retirement Contributions
Managing Employee Records
Updating Employee Information
- Select the employee from your employee list
- Click the “Edit” button
- Update the necessary information
- Save your changes
Handling Employee Termination
- Navigate to the employee's profile
- Click “Terminate Employment”
- Enter the termination date
- Process final payments including leave payouts
Payroll Processing Guide
Generating Monthly Payslips
Access Payroll Section
Navigate to the “Payslips” section in your dashboard
Select Payment Period
- Choose the month for payroll processing
- Verify the payment date
- Select applicable employees
Review and Adjust
- Verify salary amounts
- Add any overtime or bonuses
- Check deductions
- Review tax calculations
Generate and Distribute
- Preview payslips
- Generate final payslips
- Download or print as needed
Tax Compliance Guide
Monthly PAYE and UIF
- Automatic calculation using latest SARS tax tables
- Monthly submission deadlines
- Payment procedures
- Record keeping requirements
Annual Tax Certificates
- Generate IRP5/IT3(a) certificates
- Review annual totals
- Submit to SARS
- Distribute to employees
Payroll Best Practices
Monthly Checklist
- Review and update employee information
- Process any salary adjustments
- Calculate overtime and bonuses
- Verify tax calculations
- Generate and distribute payslips
- Submit PAYE and UIF returns
- Backup payroll data
Year-End Procedures
- Reconcile all payments and deductions
- Generate tax certificates
- Review employee information
- Prepare for new tax year
- Archive previous year's records
Record Keeping
- Maintain digital copies of all payslips
- Store tax certificates securely
- Keep employee records up to date
- Document all payroll adjustments
- Regular data backups
Need More Help?
Our support team is ready to assist you with any questions about implementing these guides.
Contact Support