Step-by-Step Guides

Detailed instructions to help you make the most of MyPayslips

Complete Guide to Employee Management

Adding a New Employee

  1. Navigate to Employees

    Click on the “Employees” tab in your dashboard navigation

  2. Create New Employee Record

    Click the “Add Employee” button and fill in the following details:

    • Personal Information (Name, ID, Contact Details)
    • Employment Details (Start Date, Position)
    • Salary Information
    • Tax Information (Tax Number, Tax Code)
    • Banking Details

  3. Configure Deductions

    Set up regular deductions such as:

    • PAYE (Automatically calculated)
    • UIF Contributions
    • Medical Aid
    • Retirement Contributions

Managing Employee Records

Updating Employee Information

  • Select the employee from your employee list
  • Click the “Edit” button
  • Update the necessary information
  • Save your changes

Handling Employee Termination

  • Navigate to the employee's profile
  • Click “Terminate Employment”
  • Enter the termination date
  • Process final payments including leave payouts

Payroll Processing Guide

Generating Monthly Payslips

  1. Access Payroll Section

    Navigate to the “Payslips” section in your dashboard

  2. Select Payment Period

    • Choose the month for payroll processing
    • Verify the payment date
    • Select applicable employees

  3. Review and Adjust

    • Verify salary amounts
    • Add any overtime or bonuses
    • Check deductions
    • Review tax calculations

  4. Generate and Distribute

    • Preview payslips
    • Generate final payslips
    • Download or print as needed

Tax Compliance Guide

Monthly PAYE and UIF

  • Automatic calculation using latest SARS tax tables
  • Monthly submission deadlines
  • Payment procedures
  • Record keeping requirements

Annual Tax Certificates

  • Generate IRP5/IT3(a) certificates
  • Review annual totals
  • Submit to SARS
  • Distribute to employees

Payroll Best Practices

Monthly Checklist

  • Review and update employee information
  • Process any salary adjustments
  • Calculate overtime and bonuses
  • Verify tax calculations
  • Generate and distribute payslips
  • Submit PAYE and UIF returns
  • Backup payroll data

Year-End Procedures

  • Reconcile all payments and deductions
  • Generate tax certificates
  • Review employee information
  • Prepare for new tax year
  • Archive previous year's records

Record Keeping

  • Maintain digital copies of all payslips
  • Store tax certificates securely
  • Keep employee records up to date
  • Document all payroll adjustments
  • Regular data backups

Need More Help?

Our support team is ready to assist you with any questions about implementing these guides.

Contact Support